Effective management of members and employers in the SSS branches of the Social Security System was achieved through the implementation of the SSS Number Coding system.
This coding system is based on the last digit of the ID number of each member and employer and assigns them designated transaction days.
Let’s take a closer look at what you need to know about SSS Number Coding.
What is SSS Number Coding?
SSS Number Coding refers to the system of assigning Social Security System (SSS) numbers to individuals. Each SSS number is a unique identification number given to every SSS member.
It is also used as a primary document for identification purposes in various transactions, such as employment records, bank transactions, and government services.
Understanding the Coding Scheme
The Coding Scheme is a system that the SSS has implemented to manage the volume of transactions that its offices receive every day.
Under this scheme, the last digit of your SS number corresponds to a specific day of the week, from Monday to Friday.
This scheme allows to control the number of members transacting on a given day and avoids long waiting times. Members with the same last digit can transact on the same day.
Applicability to Members and Employers
The coding scheme not only applies to individual members but also to their employers or SS or ER. This means that employers are required to follow the same coding schedule as their employees.
This policy aims to reduce the volume of transactions that the SSS offices need to handle, ensuring that all members receive the services they need.
Members and employers can only transact with the SSS on their assigned coding day.
Transactions include the application for SSS numbers, claims, payments of contributions and loans, and UMID processing, among others.
Members and employers are encouraged to set an appointment with their SSS branch to avoid long waiting times.
Members can also walk in and wait until the system becomes available if their transaction day falls on a weekend or holiday.
What is the SSS Number Coding Schedule?
The Coding Schedule is a system implemented by the SSS for their members to ensure that their transactions are processed smoothly.
The coding schedule assigns specific dates for members to transact. The schedule is as follows:
- Monday – 1 and 2
- Tuesday – 3 and 4
- Wednesday – 5 and 6
- Thursday – 7 and 8
- Friday – 9 and 0
How does it work?
The SSS Number Coding scheme assigns each member or employer a transaction day based on the member’s ss number last digit of their SSS number.
For example, if the last digit of your SSS number is 1 or 2, your transaction day is every Monday. Refer to the coding schedule released by the SSS for the complete list of transaction days.
How to Transact with SSS Number Coding?
There are different ways to transact with number coding, depending on the purpose of the transaction. Here are several ways you can opt to:
Members and employers can transact in any SSS branch on their assigned transaction day.
However, walk-in transactions are not guaranteed as transactions will depend on the availability of the processing system.
If the system is down, members and employers must wait until the next working day to transact.
Schedule an Appointment
To avoid the inconvenience of waiting in line, members and employers can schedule an appointment through the SSS appointment system.
This will guarantee that they will be able to transact on their preferred date and time.
Wait Until the System is Up Again for Transactions
If the processing system is down and there are no available slots for appointments, members and employers will have to wait until the system is up again to transact.
By following the Schedule, members can avoid long wait times and ensure their transactions are processed efficiently.
The system sometimes experiences technical issues, leading to system downtime. When this happens, members and employers cannot transact with the SSS during these times.
Members and employers must be aware of the system downtime schedule to avoid inconvenience.
The SSS Number Coding is a scheme implemented by the Social Security System to manage the influx of members and employers in their branches.
Members and employers are assigned transaction days depending upon the last digit of their SSS number, and the coding schedule is released by the SSS to inform everyone of their designated transaction days.
For efficient and faster transactions, members and employers can either schedule an appointment in advance or wait until the system is up again for walk-in transactions.
What is the purpose of implementing a number coding scheme?
The purpose of implementing a number coding scheme is to manage foot traffic and avoid long lines in SSS offices.
This is done by designating a specific day for members to transact based on the last digit of their SS number. It helps ensure a more efficient and streamlined process for all members.
How do I know my assigned day for transactions?
Members can refer to the weekly schedule published by SSS to determine their assigned day for transactions based on the last digit of their SS number.
They can also check their status and transaction records through my.sss web portal.
What happens if I go to the SSS branch on the wrong day?
Members who transact on the wrong days will be advised to return on their prescribed schedule.
Transactions will not be entertained on a day that is not assigned to a member based on their last digit.
Can I still transact even if I am not scheduled on that day?
SSS allows walk-in transactions for emergency cases or when members are outside the Philippines.
However, members are advised to strictly follow the number coding system and modified service procedures to help ease the volume of walk-in transactions.
What documents do I need to bring for SSS transactions?
Members are required to bring original documents to support their claims.
- For the initial SS number application, members must bring their Unified Multi-Purpose Identification (UMID) or any two valid IDs.
- For other transactions, members must bring their SS number or ER ID and other required documents.
When is the Next Working Day Transact Policy Applied?
The Next Working Day Transact Policy is applied when the scheduled transaction day falls on a holiday or when the branch is closed due to system downtime or other reasons.
Members and employers can transact on the next working day.
When can Members and Employers Transact When There is a Death?
Members and employers who need to transact for payment of contributions and loans due to the death of a member or employer can transact any day without following the SSS Number Coding.
However, for funeral or death claims, an SSS number application or claim application must still follow the SSS Coding Schedule.
What if the SS number of the deceased is needed for a transaction?
The SS number or ER ID of the deceased member can be retrieved by presenting the death certificate and other required documents to the SSS branch.
The branch will set an appointment for the retrieval of the SS number or ER ID of the deceased member.
What is SSS Circular No. 2009-002?
Circular No. 2009-002 is the implementing guidelines for the number coding system and modified service procedures in SSS branches.
Is the number coding system the same for all branches?
Yes, the number coding system and modified service procedures are implemented in all SSS branches nationwide, including the branch in Cagayan de Oro.