SSS E1 Form: What It Is and How to Fill It Out?

If you’re a working citizen in the Philippines, it’s essential to have an understanding of the Social Security System (SSS) and the SSS E1 Form. The SSS E1 Form is a document that every individual must have to apply for Social Security benefits. 

In this article, we’ll be discussing what the SSS E1 Form is, its importance, and how to fill it out and step-by-step instructions on how you can get your personal records if needed.

What is an SSS E1 Form?

The SSS E1 Form is the initial registration form of the SSS program. It is the primary form that every individual must fill out to become a member of the SSS program.

The E1 Form contains your personal record as an SSS member. It shows important information like your Social Security number, birth date, address, employment history, salary loans, and more.

Some of the key details you’ll find on your E1 Form are:

• SSS number
• Full name
• Date of birth
• Address
• Date of SSS coverage
• Employment history and salary details
• Salary loan details (if any)
• Total contributions paid

Having this handy consolidates all your SSS details in one document. You’ll need it as reference or requirement when applying for SSS benefits like salary loans, maternity reimbursement, disability, retirement, and more.

Who needs an SSS E1 Form?

All working individuals in the Philippines who are over 18 years old and are not yet registered with the SSS program need to fill out the SSS E1 Form.

Self-employed individuals, non-working spouses of SSS members, and OFWs must also fill out the SSS E1 Form.

How to Get SSS E1 Form Online?

Step 1: Visit the SSS Website to access the Forms Section

Start by opening your web browser and navigating to the official SSS website. Once you reach the website, scroll down to the bottom of the page until you find the “Forms” link.

Click on the “Forms” link to access the section where you can download various SSS forms. No registration process is required to obtain an E1 form online.

Step 2: Choose the Personal Data Record Form 

On the page that opens after clicking the “Forms” link, you will see a collection of SSS forms available for download.

Look for the “Member Forms” column, which typically contains forms related to membership and personal data records.

From the list, locate and click on the “Personal Data Record” link. This will take you to the E1 form page.

Step 3: Download and Print the SSS E1 Registration Form

At this point, you have two options for acquiring the E1 form: downloading it or printing it directly.

To download the form, simply click on the provided download link and save the PDF file to your computer or device for future use. You can then open the PDF file whenever you need to print a copy of the E1 form.

If you prefer to print the form directly, locate the printer icon positioned at the upper right-hand corner of your web browser window. Click on the printer icon, and a print dialog box will appear.

In the print dialog box, select the printer you want to use from the available options. You can also specify the number of copies you wish to print. Additionally, you can choose the orientation (portrait or landscape) and indicate the page number if needed.

Once you have set the necessary printing parameters, click the “Print” button to initiate the printing process. Ensure that you have long bond paper measuring 8.5 x 14 inches available in your printer. The E1 form will be printed on this paper size.

By following these steps, you can easily obtain an online copy of the SSS E1 form without encountering any complications. Remember to keep the printed form in a safe place for your records or any future SSS transactions.

SSS E1 Registration Form Sample

Step-by-Step Guide on How to Fill Out SSS E1 Form

1. Fill Out the Personal and Contact Information Section

Provide your complete personal details in this section. Write your full name in capital letters starting with your last name followed by your first name, middle name, and any name extensions like JR, III, etc. Indicate your date of birth in MM-DD-YYYY format. Check the right box to identify your sex and civil status, and provide your Tax Identification Number (TIN) if you have one. Fill in your nationality, religion, and place of birth details – write the city/municipality and province for Philippine birth or city and country for foreign birth.

Give your complete home address including house/lot and block number, street name, subdivision, barangay, city/municipality, province, and ZIP code. Write your contact details like mobile/cellphone number, email address, and telephone number with country code, area code, and number. Also provide your parents’ complete names – your father’s complete name and your mother’s maiden name.

2. Fill Out the Dependent(s)/Beneficiary(ies) Information

Provide details of your dependents and beneficiaries under this section. If married, write your spouse’s complete name and date of birth. Then list down all your children’s complete names and their respective dates of birth. If you don’t have a spouse and children, you can provide details of other beneficiaries like your parents or siblings. Indicate their complete names, relationship to you, and dates of birth.

3. Employment Information Section For Self-Employed/OFW/Non-Working Spouse

Fill out this section if applying as a self-employed member, overseas Filipino worker, or non-working spouse. Provide details such as your profession/business, date it started operations, monthly income, and any other relevant information.

4. Review the Information You Provided

Double-check all the information you provided to ensure that everything is accurate and complete.

5. Certification

Complete this section to certify that all the information you have provided in the SSS E-1 form is true and correct. Don’t forget to affix your signature and fingerprints if required.

6. Submit the Completed SSS E1 Form

Once done, submit the accomplished SSS E-1 form together with the necessary supporting documents to the nearest SSS branch office for processing. The SSS will inform you once your SS number application has been approved.

Important Instructions for Filling the Form 

Please follow these instructions to complete the SSS E1 Form. Remember to submit the form and necessary documents to the nearest SSS branch office.

Provide the requested information in the relevant sections based on your specific situation:

1. Parts I-A, B, and D: If you are applying for an social security number as a pre-employment requirement.
2. Parts I-A, B, C, and D: If you are applying for membership as a Self-Employed individual, Overseas Filipino Worker (OFW), or Non-Working Spouse.
3. If you need additional space to provide information about your dependents or beneficiaries, you can use the “Additional Sheet for Dependent(s)/Beneficiary/(ies)”.
4. If a particular data field is not applicable to you, please indicate “N/A” or “Not Applicable”.
5. If you are downloading the form from the internet, make sure to fill out two (2) copies.

Important Reminders

1. Individuals who are over sixty (60) years old and are not surviving spouse pensioners or guardians of pensioners are ineligible to apply for an SS number as new registrants.
2. Your SS number is unique and meant to be used throughout your lifetime. It is essential to maintain only one SS number and not acquire multiple numbers.
3. The required documents must be submitted in their original form or as certified true copies issued by the City or Municipal Civil Registrar or the Philippine Statistics Authority/National Statistics Office. These documents include:
   • 3.1 Birth Certificate
   • 3.2 Marriage Contract or Marriage Certificate
   • 3.3 Death Certificate (if applicable)
4. Identification (ID) cards and documents issued by foreign governments, along with their English translations, are acceptable for submission and verification purposes.

How to track the status of your SSS E1 Application Online

To track the status of your SSS E1 Form application online, you can easily follow these step-by-step instructions:

1. Begin by visiting the official website of the Social Security System (SSS).
2. Look for the “E-SERVICES” tab on the website’s main menu and click on it.
3. A drop-down menu will appear, presenting you with various options. Locate and select the “Request Records” option from the list.
4. Once you click on “Request Records,” you will be directed to a page where you can view your previous requests.
5. On this page, you will notice a comprehensive list containing information about each request you have made in the past. This includes the request date and the email date associated with each request.
6. Take a moment to scan through the list and locate the specific request you wish to check on.
7. If your request is still being processed, you will find the corresponding status mentioned as “Under Process” under the “Email Date” column.

By following these user-friendly steps, you will be able to easily check the progress of your SSS E1 Form application and stay informed about its current status.

Benefits of Personal Record or SSS E1 Form

The SSS E1 Form is essential because it is the first step to becoming a member of the SSS program.

As a member, you are entitled to various benefits, including Social Security benefits, Sickness benefits, Maternity benefits, and Retirement benefits.

Social Security Benefits

Social Security benefits are cash benefits paid to qualified SSS members in case of retirement, disability, death, or other contingencies.

The amount of Social Security benefits depends on the member’s contributions and length of membership.

To calculate the amount of your benefits, you must use our SSS Pension Calculator.

Sickness Benefits

Sickness benefits are cash benefits paid to SSS members who cannot work due to sickness or injury. The amount of sickness benefits depends on the member’s monthly salary credit and the number of days of sickness or injury.

Maternity Benefits

Maternity benefits are cash benefits paid to female SSS members who are unable to work due to childbirth or miscarriage. The amount of maternity benefits depends on the member’s average monthly salary credit and the number of days of maternity leave.

Retirement Benefits

Retirement benefits are cash benefits paid to SSS members who have reached retirement age and have made at least 120 monthly contributions to the SSS program. The amount of retirement benefits depends on the member’s contributions and length of membership.

Must check our article on the SSS Monthly Pension to learn more about this lifetime cash benefit.

Obtaining a Copy of Your SSS E1 Form

Important Update: The option to request an SSS E1 form online has been discontinued. You must now visit an SSS branch in person to get a copy of your personal record.

The SSS E1 form contains valuable information like your membership details, contribution history, and benefit eligibility. Having an updated copy can be crucial when applying for SSS loans, claims, and payments. Here is a guide on how to properly request your E1 document.

Before Online Access: The Easy Route

In the past, members could conveniently obtain an E1 through the MySSS website. By logging into your account and accessing the E-Services portal, you could submit an E1 request fully online.

After identity verification via OTP, your E1 PDF would be emailed within 24 hours. It streamlined the process without the need to visit SSS branches.

However, due to security risks, the direct online option ceased. Your data is now better protected from fraudulent access. But this means the E1 retrieval process requires an on-site visit.

Retrieving In Person: What To Expect

To get a copy of your SSS E1 form, you must go down to the nearest SSS branch. What are the steps for this? Here’s what to anticipate:

1. Set An Appointment. You can book online in advance for quicker service. Walk-ins may entail longer wait times.
2. Prepare Valid IDs. Bring at least one photo-bearing ID like SSS, driver’s license, passport, etc.
3. Get a Queue Number. Approach the guard or receptionist to get your number. Then wait for your turn.
4. Transact At The Counter. Tell the officer you need your E1 form. Fill up the request sheet.
5. Verify Your Identity. Present your IDs for checking. Sign documents as needed.
6. Get E1 Copy. Your E1 printout will be provided once everything is processed. Inspect details.
7. Acknowledge Receipt. Sign the acknowledgement slip before leaving. Keep for your records.

That completes the process. It may take about an hour or less if all goes smoothly. Also take note of key reminders:

• First 3 copies per year are free. Additional copies are ₱50 each.
• Printed E1 forms expire after 60 days.
• Immediately report any errors on the E1 to SSS.
• Keep your E1 in a safe place. Never lose originals.

By heading to SSS branches directly, your identity and access are better protected. Follow the steps outlined above to get your copy hassle-free.

Convenience Still Within Reach

While online convenience is gone, you can still optimize your SSS transactions including E1 requests. Here are some tips:

• Set Appointments. Get priority service with scheduled visits. Also avoid long queues.
• Bring Complete Documents. Having all the required IDs and forms ready speeds up processing.
• Know Availability. Ask SSS first if a branch has supply of E1 forms and printers.
• Maximize Visit. Transact other business like payments, loans, etc together.
• Follow Up ASAP. If your E1 has issues, rectify with SSS quickly before it expires.
• Go Early/Late. Avoid peak hours with early morning or late afternoon trips.
• Track Frequency. Note when you get each copy. Stay within limit of 3 free copies per year.

With the above hacks, you can still get your E1 form as seamlessly as possible. Stay up to date and get all due benefits with an accurate personal SSS record.

Why E1 Requests are No Longer Online

Unfortunately, the ability to request an E1 form online through the SSS Member Portal has been discontinued by SSS. This is due to issues of fraud and identity theft that arose with online E1 requests.

To protect your data and prevent unauthorized access, SSS now requires members to request an E1 form in person at any SSS branch. This allows SSS to verify your identity before releasing your personal record.

Why You Need to Get Your Copy of E1 Form

Here are some scenarios when having your E1 Form is essential:

Applying for SSS Benefits

As mentioned, this is often required when processing SSS claims like loans, pensions, etc. The E1 Form provides information needed to assess your eligibility.

Updating Records

If there are any errors with your personal or employment records, the E1 Form helps you verify details that need updating.

Job Application Requirement

Some companies require an E1 Form when applying for jobs to verify your SSS membership and contributions.

Opening a Bank Account

Banks sometimes ask for an E1 Form as a supporting document when opening an account.

Visa Applications

Your E1 Form can be used to support visa applications as proof that you are a member of SSS in good standing.

As you can see, it’s a document you’ll find yourself needing from time to time. So it’s best to know how to obtain it.

SSS E1 Form FAQs

What is E1 Form?

The SSS E1 Form is a document that serves as an application for SSS membership. It contains your personal, contact, employment, and beneficiary information.

Who needs to fill out the SSS E1 Form?

All working individuals in the Philippines who are over 18 years old and are not yet registered with the SSS program need to fill out the SSS E1 Form.

Self-employed individuals, non-working spouses of SSS members, and OFWs must also fill out the SSS E1 Form.

How do I obtain an SSS E1 Form online?

Unfortunately, the SSS E1 form cannot be obtained online at this time. The form can only be acquired in person at any SSS branch or through authorized representatives. 

However, you can download a printable PDF version of the SSS E1 form from the SSS website and print it out to fill up before bringing it to the SSS office.

You can also visit the SSS website for more information on the required documents and procedures for submitting your SSS E1 form.

What should I do if I lost my SSS E1 form?

If you lost your SSS E1 form, you can request a replacement by visiting the nearest SSS branch.

What information is required in the SSS E1 Form?

The SSS E1 Form requires personal information, contact information, employment information, and beneficiary information.

What are the benefits of filling out the SSS E1 Form?

Filling out the SSS E1 Form is essential because it is the first step to becoming a member of the SSS program. As a member, you are entitled to various benefits, including Social Security benefits, Sickness benefits, Maternity benefits, and Retirement benefits.

When should I submit the SSS E1 Form?

You should submit the SSS E1 Form as soon as possible to become an SSS member. You can also submit it when you start working for an employer who requires SSS membership.

Conclusion

The SSS E1 Form is a vital document for becoming an SSS member. It contains essential information that determines your eligibility for social security benefits and facilitates your transactions with SSS.

By following the step-by-step guide and providing accurate and complete information, you can successfully fill out the SSS E1 Form and become an SSS member.

If you haven’t filled out the SSS E1 Form yet, we encourage you to do so as soon as possible. Visit the nearest SSS branch or download the SSS E1 Form from here to start your SSS membership application.